Office General Affairs Specialist

Join Vapebay as an Office General Affairs Specialist and play a pivotal role in ensuring smooth daily operations in our dynamic workplace. This position is ideal for detail-oriented professionals who excel in facility management, operational coordination, and asset management. In this role, you'll be responsible for maintaining a clean, safe, and efficient office environment, coordinating with vendors and service providers, and managing office supplies and equipment. Based in Jakarta Barat, you'll work closely with our team to support our core business activities and contribute to the overall success of our growing company.

At Vapebay, we are committed to fostering a collaborative and innovative work environment. As an Office General Affairs Specialist, you'll have the opportunity to work with a variety of tools and software, including Microsoft Office Suite, Google Workspace, and specialized facility management systems. You'll also have access to professional development resources and training programs to help you grow in your role.

📋 Tanggung Jawab Pekerjaan

Key Responsibilities:

• Maintain and enhance the office environment by ensuring cleanliness, safety, and efficiency.
• Coordinate with vendors and service providers for maintenance, cleaning, and other office services.
• Manage office supplies and equipment, including ordering, inventory tracking, and disposal.
• Assist in the organization and coordination of office events, meetings, and activities.
• Handle office security and access control, including visitor management and key distribution.
• Support the HR team with administrative tasks related to employee records and office policies.
• Monitor and report on office utilities, such as electricity, water, and gas consumption.
• Collaborate with the IT team to ensure the smooth operation of office technology and communication systems.

🎓 Kualifikasi & Syarat

Kualifikasi & Syarat:

• Bachelor's degree in Business Administration, Facility Management, or a related field.
• Minimum 2 years of experience in office administration, facility management, or a related role.
• Proven experience in managing office supplies, equipment, and inventory.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using Microsoft Office Suite and Google Workspace.
• Knowledge of facility management software, such as FM:Suite or ServiceNow, is a plus.
• Ability to work well in a team and independently.

🛠️ Keahlian

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